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Records Management

Records Management

The Office Manager (records custodian) is responsible for the research and distribution of Fire-Rescue and Emergency Medical Services (EMS) reports for public information according to state statutes.


Medical Reports

Medical Reports are protected by Florida Statutes 401.30 (4)

(4) Records of emergency calls which contain patient examination or treatment information are confidential and exempt from the provisions of s. 119.07(1) and may not be disclosed without the consent of the person to whom they pertain, but appropriate limited disclosure may be made without such consent:
(a) To the person's guardian, to the next of kin if the person is deceased, or to a parent if the person is a minor;
(b) To hospital personnel for use in conjunction with the treatment of the patient;
(c) To the department;                                                                                                                        
(d) To the service medical director;
(e) For use in a critical incident stress debriefing. Any such discussions during a critical incident stress debriefing shall be considered privileged communication under s. 90.503;
(f) In any civil or criminal action, unless otherwise prohibited by law, upon the issuance of a subpoena from a court of competent jurisdiction and proper notice by the party seeking such records, to the patient or his or her legal representative; or
(g) To a local trauma agency or a regional trauma agency, or a panel or committee assembled by such an agency to assist the agency in performing quality assurance activities in accordance with a plan approved under s. 395.401. Records obtained under this paragraph are confidential and exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution. This subsection does not prohibit the department or a licensee from providing information to any law enforcement agency or any other regulatory agency responsible for the regulation or supervision of emergency medical services and personnel.
(5) The department shall adopt and enforce all rules necessary to administer this section.


Fire Reports

Fire reports are available 24 hours after the incident unless the fire is under investigation.

Requests may be emailed or Faxed, please be sure to included You may pick up the report in person at our headquarters, but please call first so that the report will be ready for pick up.

Medical Release Forms and requests for fire report may be Faxed to 386-364-1256

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